Information About Facilities Rentals for Faculty and Staff
What are school hour bookings?
- Bookings which are made during regular school hours (8:00 am - 6:00 pm)
- Any event which runs after 6:00 pm is called an After Hours Booking
What is an event?
- Any activity that is not a regularly scheduled academic class. For example:
- Guest speakers during Activity Period
- Concerts
- Plays
- Graduation
- Open House
- Trips
- Bake Sales
- Congress activities (i.e. student elections)
What is NOT an event?
- Meetings
- Classes
- Make-up tests/exams
- Physical Education intensive classes (i.e. canoe camping, hiking)
Booking Policy
All institutional / operational events have priority and will be
pre-booked At critical times of the year during major institutional /
operational events, blackout periods will be in effect where no event bookings can be made :
- August 9-20 (school opening)
- October 25-November 1 (Open House)
- April 11-June 3 (ArtsFest, Exams, Registration)
- June 9-16 (Graduation)
Guest Speakers during activity period : to limit
the number of conflicting events, only three guest speakers are allowed
during any activity period. Classrooms D-405, D-407 and D-409 will be
reserved especially for guest speakers. The Amphitheatre will be
available if more than 40 participants are expected. Guest speakers must
be booked one week in advance. We reserve the right to not approve or
cancel bookings if booked less than one week in advance.
Special conditions to bookings are: Major event planning will be discussed in DGMT and booked by Claudia Grande.
Methodology classes who need the computer labs will be given
priority and worked around the scheduled computer courses. Once MRM is
open, the Labs will be a first come first serve basis. All bookings are
tentative (booking is grey in color) until they are confirmed by ITS.
Please coordinate the dates and times with your Chair before making the
bookings.
The following is a priority list for bookings:
- Board of Directors
- DGMT
- AMT
- Standing Committees
- Certificates and Honours Programs
- Theatre & Music
- Departmental Meetings
- Sub-Committees
- Alumni Association
- Steering Committees
- Congress
- Student Clubs
- External groups (rentals)
MRM teaching spaces are not bookable until the classroom
schedules have been finalized. Meeting rooms will stay open during the
year for faculty and staff bookings.
The Meeting Room Manager System Administrator
(reserves the right to change the booking if necessary. All bookings
are tentative (grey) until they have been confirmed by an Administrator
and a confirmation e-mail has been sent to the booker.
It is the responsibility of the booker to ensure that the booking is correct and that it has been confirmed.
Courtesy Clause
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As a courtesy to others please cancel your booking if it is not required anymore.
There might be others who are interestedin the space/equipment/software
and are on a waiting list.
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Q & A
For information on ordering food, catering, and alcohol permits, contact Alex Polkki